Legal Administrator – Majid al Futtaim Properties – Dubai

Role Purpose:

The Legal Administrator is primarily responsible for managing a variety of legal and administrative tasks within the AMBU Legal Department to ensure its efficient daily operations.

Role Details – Key Responsibilities and Accountabilities:

• Develop and maintain a database of documents within the AMBU Legal Department, facilitating the retrieval of references and necessary documents for negotiating, drafting, and executing various agreements.
• Assist in processing procedural functions of the AMBU Legal Department under the guidance of lawyers, handling routine matters to alleviate the lawyers’ workload.
• Review legal documents related to contracts requiring lawyer review upon receipt.
• Track and update the status of job requests within the AMBU Legal Department.
• Assist in finalizing agreements by performing tasks such as highlighting textual changes, compiling enclosures, and related duties.
• Review incoming correspondence and notify lawyers of relevant deadlines and notices.
• Provide periodic reminders to the Senior Director – Legal and lawyers as needed.
• Assist lawyers in preparing legal documents, arranging for service, obtaining proof of delivery, and maintaining legal records.
• Allocate legal tasks and job requests among lawyers and ensure adherence to timelines.
• Facilitate the signing of contracts by MAFP, manage document tracking and safekeeping of original agreements.
• Maintain scanned copies for easy reference and retrieval of original documents.
• Prepare legal questionnaires for external legal counsels in countries where AMBU operates to conduct due diligence.
• Assist in preparing standard legal documents using templates.
• Ensure quality assurance of administrative and paralegal work.
• Independently liaise with external lawyers for follow-up on legal matters, monitoring litigation deadlines, and keeping lawyers informed.
• Update internal systems/platforms with necessary information.
• Prepare reports on AMBU Legal Department functions for internal submission.
• Undertake translation tasks as requested by AMBU Legal team members.
• Process invoices from external lawyers in a timely manner.
• Provide miscellaneous administrative support, including organizing meetings and travel arrangements.
• Ensure compliance with MAFP AMBU’s Code of Conduct, Departmental policies, and HC Policies and Procedures.
• Advocate for and embody MAFP values in the assigned area of responsibility.

Personal Characteristics and Required Background:

Minimum Qualifications/education:

• Minimum University Degree. Paralegal degree in Law highly desirable.

Minimum experience:

• Minimum 4 – 6 years of work experience in real estate development, preferably in shopping mall legal administrative matters in GCC in a similar role.

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