Administrative Trainee – Dubai

What You’ll Thrive Doing:

Office Administration:

• Supervising daily office operations, ensuring adequate office supplies, and overseeing maintenance of office equipment.
• Maintaining organized filing systems, contact databases, employee lists, and inventory records.

Reception Duties:

• Serving as the primary point of contact for employees, guests, and visitors, handling inquiries and requests with professionalism and efficiency.

Logistics Coordination:

• Managing DHL deliveries and shipments to ensure prompt dispatch and receipt of goods.

Facility Oversight:

• Directing cleaners and overseeing store operations to maintain a tidy and orderly workspace.

5S Compliance:

• Conducting monthly 5S evaluations and preparing comprehensive reports on observations and recommendations.

Waste Management:

• Implementing and monitoring waste management initiatives to foster sustainability within the workplace.

Event Planning:

• Assisting in the coordination of corporate events, monthly celebrations, and special occasions.

Transport Coordination:

• Managing transportation logistics for internal staff and company-related activities.

Qualities That Set You Apart:

• Possession of a college degree or equivalent qualification.
• Proficiency in office management principles.
• Competence in managing budgets and controlling expenses.
• Familiarity with office management systems and protocols.
• Exceptional time management skills, enabling effective multitasking and task prioritization.
• Keen attention to detail and adept problem-solving abilities.
• Strong written and verbal communication skills.
• Excellent organizational and planning aptitude.
• Proficiency in MS Office suite.

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