Administrative Officer

Position: Administrative Officer, Information Technology Department

Location: United Arab Emirates, Zayed University

Responsibilities:

• Manage daily schedule and diary for the Director.
• Develop and maintain spreadsheets for AV equipment checkout.
• Update and publish University personnel directory on the Intranet.
• Manage IT inventory, purchases, and related records.
• Coordinate bookings for visual/audio rooms.
• Liaise with vendors and University departments for IT purchases and payments.
• Organize internal and external training courses for IT staff.
• Support technical training programs within the department.
• Prepare documents, reports, meeting agendas, and correspondence.
• Schedule and coordinate meetings, including logistics and catering.
• Handle incoming calls, visitors, inquiries, and requests.
• Manage mail distribution and courier arrangements.
• Design databases/spreadsheets for tracking divisional information.
• Provide document translation services as needed.
• Maintain personnel records for department staff.
• Assist visiting consultants with logistical needs.

Training and Development:

• Design and implement training programs aligned with University strategic goals.

Requirements:

• Bachelor’s degree from an accredited institution.
• Minimum 2 years’ experience in administrative roles, preferably in IT or with senior management.
• Experience in personnel record keeping and inventory management required.
• Proficiency in Microsoft Office, databases, and internet research.
• Bilingual in English and Arabic.

Benefits:

• Competitive tax-free salary.
• Housing and furniture allowance.
• Annual vacation airline tickets for employee and family.
• Educational subsidies for children.
• Healthcare coverage for employee and sponsored family members.

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